STEP 1: Create Signature
  1. Open a new message. On the Message tab, in the Include group, click Signature, and then click Signatures.
  2. On the E-mail Signature tab, click New.
  3. Type a name for the signature, and then click OK.
  4. In the Edit signature box, type the text that you want to include in the signature.
  5. To format the text, select the text, and then use the style and formatting buttons to select the options that you want.

STEP 2: Add created signature to messages

Signatures can be added automatically to all outgoing messages, or you can choose which messages include a signature.

  1. On the Message tab, in the Include group, click Signature, and then click Signatures.
  2. Under Choose default signature, in the E-mail account list, click an email account with which you want to associate the signature.
  3. In the New messages list, select the signature that you want to include.
  4. If you want a signature to be included when you reply to or forward messages, in the Replies/forwards list, select the signature. Otherwise, click (none).

Insert a signature manually
  1. In a new message, on the Message tab, in the Include group, click Signature, and then click the signature that you want.

  2. To remove a signature from an open message, select the signature in the message body, and then press DELETE.